MicroNet Template

Medical Secretary

OSS Health
Job Description
The basic function of the Medical Secretary is to handle non-clinical administrative and clerical duties for the physician(s) and physician assistant(s) to whom assigned.  Duties typically include telephone calls, correspondence and clerical functions.  May serve as a resource for other secretaries in the department.
Requirements and Responsibilities:
  • A High School diploma or equivalent is required; graduate of an accredited business school or college in the medical secretarial discipline preferred.
  • [At least one year of medical office experience in an EMR environment is  
     preferred (preferably in orthopedics) for Level I; two years of experience is
     required for Level II.
  • Possesses excellent organizational and problem solving skills. Must be able
     to communicate effectively with patients, staff, physicians, vendors and
  • Excellent computer skills and proficiency with Windows based programs
  • Must be organized and be able to prioritize tasks and functions efficiently.
  • Possesses a solid knowledge and understanding of medical terminology
      and coding; orthopedic terminology/coding preferred.
  • Must type accurately
  • Ability to work in a highly stressful environment.
Essential Duties and Responsibilities:
  • Functions as a member of the respective physician(s) team.
  • Acts as source of contact for ER consultations, patient calls, physical therapists, PCPs, employers, WC rehabilitation nurses, etc.  Secures necessary direction and information from clinical staff to appropriately act and/or follow-through on calls.
  • Maintains physician schedule:  Processes Provider vacation requests and tracks monthly.  Coordinates call schedule with provider’s calendar.  Schedules meetings and/or depositions and organizes chart for meeting for physician(s).
  • Process Provider’s mail; completes patient job descriptions forms, physical capability & disability forms, etc and faxes as necessary
  • Processes inbound faxes and sends return faxes as needed.
  • Handles travel arrangements and itineraries as requested.
  • Verifies OR start times; retrieves patient preop testing results as necessary.
  • Handles prepayments and billing for meetings and depositions.
  • Retrieves labs and diagnostic results for patients as necessary and ensures follow up has been completed with patient by Provider.
  • Contacts physicians regarding ER/inpatient consults. Registers hospital/ER patients in the OSS computer system.
  • Composes letters.
  • Schedules patient appointments and follows up on missed appointments for patients.
  • Completes to do list and triages in EMR.
  • Monitors missed dictations by Provider.
  • Provides coverage for other medical secretaries as needed.
  • Other duties as assigned.
  • Full-time: Monday – Friday – 8:30 am – 5:00 pm
How to Apply:
  • To view and apply for our job opportunities, please go to our website osshealth.com and select - Join our Team!
Contact Information

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