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Financial Manager

York Day Nursery, Inc.
Job Description
Description:
Responsible to assist the Executive and Program Director in the general management of York Day Nursery and manage company finances, employee file, parent/child files, payroll, Accounts Payable, and Accounts Receivable.


Requirements and Responsibilities:
  • Maintain employee files and handle all new hire required forms. (W-4’s, I-9’s, Criminal History Check and Child Abuse Clearances).
  • Process payroll in a timely manner according to Paychex procedures. Input data into QuickBooks and pay necessary liabilities.
  • Process and maintain all employee benefits (AFLAC, Retirement, Health, Dental, Vision).
  • Track vacation, personal and sick time according to policies.
  • Pay invoices in a timely manner, take all allowable discount on supplier invoices, and pay such other debts as they come due for payment (AP).
  • Create and record all deposit (AR).
  • Ensure that receivables are collected promptly in such manner as directed by or determined appropriate.
  • Each Friday, provide a copy of their account balance to parents.
  • Maintain chart of accounts.
  • Open and sort incoming mail.
  • Verify client eligibility for CCIS and contact appropriate agencies on a regular basis about client eligibility issues (including CCIS).
  • Track all delinquent accounts and call in every Friday.
  • Type correspondence or documents as needed or directed, including newsletters, menus, information for classrooms, Board of Directors and parents
  • Maintain accurate records for CACFP.
 
  • Assemble information for external auditors for the annual audit.
  • Work with Annual Appeal Chairs to assure all mailing lists are accurate, appeal letters addressed, donations recorded appropriately, Chairs are timely notified of contributions, donor thank-you letters sent within two (2) business days, and files are meticulously maintained.
  • Maintain the annual budget, calculate variances from the budget, and report significant issues to management.
  • Complete a timely month end close of the financial information, including monthly reconciliation of all bank accounts, inputting all required journal entries, tracking/disbursing of monthly scholarship funds
  • Calculate and issue analyses of financial statements and provide requested or required information to the Board of Directors.
  • Answer the telephones in English in a warm, professional manner and effectively communicate with all staff, vendors, donors and clients.
  • Enter payments, student information, and other data into the computer.
  • Prepare, complete and file reports as required or directed.
  • Track child attendance and maintain necessary reports for CCIS reporting.
  • Coordinated year-end audit with selected CPA firm.
  • Maintain accurate and reliable filing system.
Associates Degree or better in Business/Accounting. Knowledgeable with Word/Excel/MS and QuickBooks programs are a must.
Security Clearances: Must produce a clean PA Criminal History Check along with PA Child Abuse and FBI Clearances, not older than 1 year old.
Compensation:
  • $40,000 to $50,000 a year
How to Apply:
  • Email Brian Grimm at bgrimm@yorkdaynursery.org
Contact Information