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Financial Manager

York Day Nursery, Inc.
Job Description
Responsible to assist the Executive and Program Director in the general management of York Day Nursery and manage company finances, employee file, parent/child files, payroll, Accounts Payable, and Accounts Receivable.

Requirements and Responsibilities:
  • Maintain employee files and handle all new hire required forms. (W-4’s, I-9’s, Criminal History Check and Child Abuse Clearances).
  • Process payroll in a timely manner according to Paychex procedures. Input data into QuickBooks and pay necessary liabilities.
  • Process and maintain all employee benefits (AFLAC, Retirement, Health, Dental, Vision).
  • Track vacation, personal and sick time according to policies.
  • Pay invoices in a timely manner, take all allowable discount on supplier invoices, and pay such other debts as they come due for payment (AP).
  • Create and record all deposit (AR).
  • Ensure that receivables are collected promptly in such manner as directed by or determined appropriate.
  • Each Friday, provide a copy of their account balance to parents.
  • Maintain chart of accounts.
  • Open and sort incoming mail.
  • Verify client eligibility for CCIS and contact appropriate agencies on a regular basis about client eligibility issues (including CCIS).
  • Track all delinquent accounts and call in every Friday.
  • Type correspondence or documents as needed or directed, including newsletters, menus, information for classrooms, Board of Directors and parents
  • Maintain accurate records for CACFP.
  • Assemble information for external auditors for the annual audit.
  • Work with Annual Appeal Chairs to assure all mailing lists are accurate, appeal letters addressed, donations recorded appropriately, Chairs are timely notified of contributions, donor thank-you letters sent within two (2) business days, and files are meticulously maintained.
  • Maintain the annual budget, calculate variances from the budget, and report significant issues to management.
  • Complete a timely month end close of the financial information, including monthly reconciliation of all bank accounts, inputting all required journal entries, tracking/disbursing of monthly scholarship funds
  • Calculate and issue analyses of financial statements and provide requested or required information to the Board of Directors.
  • Answer the telephones in English in a warm, professional manner and effectively communicate with all staff, vendors, donors and clients.
  • Enter payments, student information, and other data into the computer.
  • Prepare, complete and file reports as required or directed.
  • Track child attendance and maintain necessary reports for CCIS reporting.
  • Coordinated year-end audit with selected CPA firm.
  • Maintain accurate and reliable filing system.
Associates Degree or better in Business/Accounting. Knowledgeable with Word/Excel/MS and QuickBooks programs are a must.
Security Clearances: Must produce a clean PA Criminal History Check along with PA Child Abuse and FBI Clearances, not older than 1 year old.
  • $40,000 to $50,000 a year
How to Apply:
  • Email Brian Grimm at bgrimm@yorkdaynursery.org
Contact Information