MicroNet Template

Director of Business and Finance

PennCares
Job Description
BASIC FUNTION:  Directs the financial and business operations of the agency to include, but not limited to, all accounting procedures, development of agency and program budgets, analyses of financial reports, and the overall business operation of the organization.
 
REPORTS TO:  Executive Director
 
QUALIFICATIONS:   The scope of job responsibilities requires extensive, clear, and concise verbal/written communication and the ability to lead/direct employees toward prudent decisions and to effectively interact with members of the Management Team.  This position must be able to communicate clearly and constructively with direct report, peer employees, and business partners.  Minimum of five years of experience.  Bachelors or Associate Degree in Accounting or Business Management preferred.  Experience in MS Office and QuickBooks is required. Experience with Mass90 is helpful.
 
RESPONSIBLITIES:                
 
  1. Supervises Fiscal Staff
 
  1. Oversees the functions and the performance of the fiscal staff including, but not limited to, accounts receivable, accounts payable, and payroll.
  2. Evaluates the performance of fiscal staff and develops plans for enhanced technical/professional skills, and supports and encourages staff to meet or exceed job expectations.
  3. Hires and terminates fiscal staff in conjunction with agency policy.  Is responsible to review with the Executive Director all recommendations for termination.
  4. Responsible for staffing the front office desk and oversight of custodial staff
 
  1. Controls and directs the financial practices of the agency in accordance with the Agency operational policies.
 
  1. Prepares and/or oversees development and implementation of agency cost allocation plan and make adjustments, as required.
  2. Coordinates and develops the annual agency and individual program budgets.
  3. Prepares and oversees preparation of monthly financial statements including: general ledger, variance analyses, and the compilation of management reports as necessary.
  4. Prepares cost analyses and projections for new personnel and capital expenditures by funding source/program as required.
  5. Coordinates the efforts required to complete the annual audit of financial reports.
  6. Attends quarterly finance committee meetings to present financial statements, budgets, and other significant financial matters, including matters requiring approval by the Board of Directors.
  7. Attends quarterly Board of Directors meeting to present financial matters as requested by the Executive Director of Finance Committee.
  1. Controls and directs all accounting procedures related Management Information Systems (MIS) for the agency
  1. Oversees the account payables and account receivables functions are performed in a manner consistent with generally accepted accounting procedures.
  2. Reviews weekly and monthly account reconciliations to include general checking account, cash pivot account, account receivables, account payables, and other balance sheet accounts.
  3. Oversees payroll processing and assure that proper controls are in place to protect the integrity of the agency payroll activities.
  4. Assures compliance with and payment of federal, state, and local taxes.
  5. Performs plan administrator duties for the agency 401K plan.
  6. Review general journal entries.
  7. Performs QMET required reviews on a monthly basis.
  1. Performs a variety of functions that assist the agency in maintaining success and growth.
  1. Participates with other leadership team personnel in formulating agency policies and procedures that encompass all functional areas.
  2. Maintains, formulates, and audits compliance with agency policies and procedures.
  3. Participates in grant proposals and completion of required fiscal reports.
  4. Member of the Quality Management Team.
  1. Complies with agency policies and procedures, including personnel policies, mission statement, business philosophy, employee relations philosophy, safe work practices and quality commitment; with special attention to policies regarding the agency image and financial well-being of the agency.
  2. Communicates clearly and effectively throughout the agency and with suppliers and vendors for the purpose of meeting agency objectives and maintaining a positive agency image.
  3. Assists the Executive Director with projects as requested.
  4. Serves as agency fiscal representative to State Provider Association.
  5. Maintains HCSIS and PROMISe Enrollment compliance.
  6. Responsible for all maintenance calls and contacts, such as electrical, plumbing and roofing, copiers, and HVAC.
  7. Coordinate with Human Resource Manager and serve as a backup when necessary.
 
EXPECTATIONS:
 
  1. Carry out the above-listed responsibilities in a mature, professional manner.
  2. Insure provision of quality and accountable services.
  3. Use tact and good judgment.
  4. Accept and render constructive criticism in a professional manner.
  5. Adhere to PennCares, policies and procedures.
  6. Be knowledgeable of and adhere to HIPAA policies and procedures.
  7. Ability to travel to other locations as needed.
  8. Maintain strict confidentiality at all times.
  9. Perform duties with a high level of accuracy and attention to detail.
 
Contact Information