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Education Coordinator

Community Progress Council, Inc.
Job Description
Job Title: Education Coordinator                        
Department: Early Head Start and Head Start                          
Reports To: Education Manager
Salary Level: 11
FLSA Status: Non-Exempt
SUMMARY: To support the Education program of Early Head Start/Head Start of York County by direct supervision and management of Early Head Start and Head Start classrooms and classroom staff.
  • Be committed to the vision and mission of Community Progress Council and Early Head Start/Head Start of York County.
  • Monitor assigned classroom staff based on their job performance requirements, collaborate on individual goal planning with each staff and/or teaching team, seek out opportunities to mentor and coach classroom staff as needed, provide ongoing feedback on performance and towards individualized goals on each of the following:
    • Review weekly lesson plans.
  • Conduct regular classroom visits to observe and assess the following: Daily activities match weekly lesson plans; planned activities and daily schedule support consistency for children and implementation of the curriculum with fidelity; appropriate adult/child interactions and classroom management that are responsive to young children’s needs; the classroom environment including the accessible materials, visuals, arrangement of furniture, visible health and safety awareness, etc.; age appropriate, planned transitions; professional and respectful adult to adult interactions between classroom staff, volunteers, families, other agency support staff with adults actively engaged with the children where appropriate; and classroom record keeping to maintain compliance with applicable state and federal requirements.
  • Review assigned weekly, end-month, and as needed paperwork for completeness and accuracy including staff time and attendance; children’s attendance; CACFP meal counts; child’s developmental screenings, supply, field trip, or training requests; etc.
  • Evaluate assigned classroom staff two to three times a year using a formal classroom observation tool with additional evaluations if needed.
  • Monitor classroom education staffs’ use of child outcomes measurement tools quarterly including complete, accurate assessment data for all children and parent report documents.
  • Assist in designing and implementing an annual training plan for education personnel that is integrated with all service areas and is reflective of both annual EHS/HS and DHS required trainings as well as needs identified from classroom observations/home visits, child outcomes data, the EHS/HS program plan, or other sources for all staff.  Coordinate and/or provide training and technical assistance to staff, parents, and volunteers as needed. 
  • Remain current in the field of early childhood education, the Head Start Performance Standards, and other national, state, and local initiatives pertaining to school readiness and early learning.  Seek out and participate in opportunities for professional growth.  Act as a field site supervisor for education staff pursuing educational advancement.  Cross-train across other EHS/HS departments as necessary to support multiple processes within the program. May be required to attend program functions outside of regularly scheduled work hours.
  • Act as a liaison between assigned classroom staff, the Education Manager and other EHS and HS leadership, outside agency support staff, building facility staff at classroom sites, etc.  Participate in staffing and/or interagency meetings as necessary as part of a comprehensive team to discuss and action plan for children with identified and/or formally diagnosed with special education, behavioral, and or mental health concerns and services.
  • Actively participate on the Education supervisor’s team and other agency or community task forces, advisory committees, and work groups to assist in developing, implementing and fulfilling the goals and strategic plans of EHS, HS and CPC.
  • All other duties as assigned.
  • Communication Skills – Oral and Written
  • Cooperation/Teamwork
  • Customer Service – Internal and External
  • Dependability
  • Personal Responsibility
  • Professionalism
  • Flexibility
  • Leadership/Supervision
SUPERVISORY RESPONSIBILITIES: Directly supervise nine to twelve classroom education staff.  Is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Supervisors must demonstrate competent supervision of staff through:
(a) effective communication with employees, both orally and in writing,
(b) effective interaction with employees, whether individually or in groups,
(c) prompt problem recognition and prompt, constructive, and effective problem-solving,
(d) thorough and fair evaluation of the employee's job performance with appropriate follow through, whether reward for exceptional performance, or remediation/discipline for substandard performance,
(e) development of positive relationships with employees from diverse backgrounds,
(f) consistent role-modeling of desirable employee attitudes, traits, and skills, and consistent role-modeling of CPC's Core Values.
EDUCATION and EXPERIENCE: Bachelor’s degree in Early Childhood, Elementary Education, Human Services, or a related field plus three years related work experience. Previous supervisory experience preferred.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, as well as be committed to the mission and goals of the agency.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER REQUIREMENTS: Reliable transportation to Early Head Start and Head Start facilities throughout York County; regular and timely attendance as an essential job requirement. Ability to be reached by telephone in a timely manner. May be required to commence workday at different agency sites without compensation for travel time or mileage to the site and the return.  Ability to respond to change in a productive manner and handle other tasks as assigned. Ability to work with diverse individuals.
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Whenever possible, speak the client’s language to the best of your ability.
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
COMPUTER:  Experience and working knowledge of the Microsoft Office Suite in a Windows environment.
CERTIFICATES, LICENSES, REGISTRATIONS: Department of Human Services FBI Clearance, PA State Criminal History and/ or Childline Child Abuse Certification required prior to hire; remaining clearance due within 30 days of hire date; a physical assessment including a tuberculosis skin test. Child Abuse “Mandated Reporter” training due within 90-days of hire. Must be able to pass PA State Megan’s Law search and have a valid DL with acceptable driving history.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, and feel; and talk and hear.  The employee is occasionally required to stand; walk; reach with hands and arms; climb; and stoop, kneel, crouch, and crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, and outside weather conditions.  The noise level in the work environment is usually moderate.
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