MicroNet Template

Deputy Clerk Office- Court

County of York
Job Description
The Deputy Clerk is a duly sworn designee of the elected Clerk responsible to keep accurate records for each defendant, swear-in all witnesses, juries, and obtain verdicts from jury trials.  Performs other clerical work and tasks for the office as assigned.
Requirements and Responsibilities:
  • Answer phones, process filings and provide customer service at front filing counter
  • Assess costs, accept payments and provide customer service at the Cost & Fines counter
  • Identify documents, create batch headers and prepare filings for imaging
  • Keep work area neat and clearly organized
  • Clock-in, docket, record all motion/petitions filed, submit petitions/motions to judge
  • Service copies and all orders to parties as directed. (District Attorney, Defense Attorney, Probation, Public Defender, District Justices, Sheriff, Pro-se defendants.)
  • Docket all court activities and defendant calendar data into web-based statewide Common Pleas Case Management System (CPCMS).
  • Correspond with judge’s secretary and law clerk  
  • Prepare notes and files for all criminal proceedings
  • Prepare, certify and submit prison commitments to SCI
  • Prepare, certify and submit appropriate documentation and forms to PennDot
  • Maintain court files/folders and keep case paperwork in order
  • Image Documents, maintain records in the file room and accurately file paperwork numerically by year and case type
  • Clock, sort and process incoming mail
  • PC knowledge including Microsoft Office products and general office machines
  • Other reasonable duties as assigned by Supervisor.
  • Knowledge of courtroom procedures and terminology for all case types (Criminal, Juvenile, Summary Appeal, ICC)
  • Attend courtroom hearings, take court notes and minutes and docket court actions into CPCMS
  • Swear-in all witnesses and jurors
  • Obtain and be responsible for chain-of-custody for all evidence from trials (drugs, money, weapons, etc.)
  • Ask jury verdict, when requested poll jury
  • Assist Judge, District Attorney/Defense Counsel in courtroom
  • Provide information to Megan’s Law Sexual Offender Assessment Board and Pennsylvania State Police, PFAD.
  • Responsible for accurate court notes/minutes. 
  • $11.73/hr.
Contact Information